Accounting, Tax, and CFO Services
for Psychologists
As a psychologist, your focus stays around helping clients navigate life’s challenges, build resilience, and achieve mental well-being—not spending nights wrestling with QuickBooks, tax deadlines, or confusing insurance reimbursements. Yet running a practice often means wearing the “financial manager” hat, whether you want to or not.
That’s where we step in. At Straight Talk CPAs, we specialize in providing financial clarity, strategic tax planning, and cash flow management tailored specifically to psychologists, counseling practices, and mental health clinics.
We’ll provide you with financial clarity, allowing you to focus fully on your clients.
Navigating the Financial Side of Psychology Practices
On paper, it sounds simple: see clients, send invoices, get paid. In reality, managing a practice comes with unpredictable revenue, rising expenses, growth challenges, and constant compliance pressure:
- Unpredictable Revenue: Session fees, insurance reimbursements, and telehealth payments don’t always arrive on time. Cash flow can feel like a moving target.
- Rising Expenses: Rent, testing kits, subscriptions, and professional fees add up fast. Margins can disappear if you’re not tracking closely.
- Growth Challenges: New hirings, adding group sessions, or expanding locations come with financial trade-offs that need careful planning.
- Compliance Pressure: Tax deadlines, insurance billing quirks, HIPAA rules, and telehealth laws constantly evolve.
You didn’t go to grad school to manage all this. A CPA who understands your profession can simplify finances, reduce tax liabilities, and create a roadmap for growth.
How Straight Talk CPAs Help Psychologists
Here’s what our support often looks like in real life:
- Tax planning that makes sense. We’ll spot deductions most psychologists miss—continuing education, supervision costs, professional memberships, and even some office setup expenses.
- Steadier cash flow. We set up systems, so insurance reimbursements don’t constantly throw your monthly numbers out of balance.
- Entity structure guidance. Getting confused, whether you should stay as an LLC or switch to an S-Corp? We’ll help you weigh the options for taxes and flexibility.
- Compliance without headaches. From billing rules to state-specific telehealth laws, we’ll keep you ahead of the curve.
- Profitability insights. Not every service you offer contributes equally. We’ll show you where the money’s really coming from and how to adjust pricing or scheduling.
- Forecasting for growth. Thinking about expanding or hiring? We’ll give you the numbers you need to decide confidently.
Our Services:
From tracking session fees and insurance reimbursements to monthly reconciliations, we keep your books organized so you can focus on client care.
Beyond number-crunching, we provide strategic guidance to optimize efficiency, reduce tax burdens, and set your practice up for sustainable growth.
Proactively identify tax-saving opportunities specific to mental health professionals, helping you reinvest in your practice.
Stress-free preparation ensures you claim all eligible deductions, stay compliant, and avoid surprises during tax season.
Executive-level insights, including cash flow analysis, budgeting, and profitability strategies—at a fraction of the cost of hiring a full-time CFO.
From payroll and insurance billing to expense tracking, we handle the day-to-day details, so your practice stays organized and audit ready.
Psychologists We’ve Worked With
Dr. Amanda, Clinical Psychologist –
“Insurance payments were always late, and cash flow was a nightmare. Straight Talk helps us set up a system that stabilized my income and saved me close to $30,000 in taxes.”
James, Counseling Practice Owner –
“I was drowning in multi-state tax compliance for online therapy. Straight Talk streamlined everything, cut my liability by over $40,000, and helped me plan for a second location.”
Dr. Priya, Child Psychologist – “With multiple funding sources, my books were chaotic. They organized everything, built me real-time reporting, and even found $16,500 I’d overlooked.”
Why Psychologists Choose Straight Talk CPAs
- We know your field—insurance reimbursements, HIPAA, telehealth quirks, all of it.
- We don’t push one-size-fits-all packages. Strategies are built around your practice.
- We offer usable insights, not just spreadsheets.
- We stick around year after year, as a partner, not just a tax preparer.
Elevate Your Psychology Practice’s Financial Health
Imagine this: your books are organized, your taxes are handled, cash flow is predictable, and you know exactly what to expect financially each month. That’s what we help psychologists achieve.
Schedule a free Consultation and let’s get your money as steady as the care you provide to your clients.
