Running a psychology practice should mean spending your best hours with patients—not staying up late with spreadsheets or trying to reconcile insurance reimbursements. At Straight Talk CPAs, we take bookkeeping off your plate, so you don’t have to second-guess your numbers. 


We’ll manage session income, insurance claims, and practice expenses in a way that actually makes sense for your day-to-day reality. Our job is to keep the financial side steady so you can keep your focus where it belongs—on your patients’ growth and well-being.

Bookkeeping Services for Psychologists

Bookkeeping That Supports Your Practice’s Growth

Bookkeeping isn’t just about balancing books. Done right, it supports decisions, reduces stress, and helps your practice grow. That’s why we build systems around the realities psychologists face:

Comprehensive Financial Tracking

Whether income comes from in-person sessions, teletherapy, CE workshops, or supervision, we capture it all in one system, so you know exactly what’s coming in and from where.

Simplified Expense Management

Instead of chasing receipts, we categorize costs like rent, therapy tools, courses, practice software, and insurance premiums—so you see where money goes without the admin grind.

Efficient Bank Reconciliation

Forget the manual spreadsheet matching. With automated syncing, transactions align quickly, keeping your records accurate and reducing the risk of surprises.

Customized Bookkeeping for Psychologists

Every psychology practice is unique. We tailor our bookkeeping services to meet your needs:



  • Patient Billing & Insurance Claims: Keep reimbursements on track and avoid delays with both self-pay clients and insurance companies.
  • Payroll & Contractor Payments: Manage salaries, stipends, associate payouts, and tax withholdings without errors.
  • Expense Categorization: Break down costs for CE credits, EMR tools, or assessment kits in a way that makes reporting simple.
  • Multi-State Compliance: If your teletherapy work crosses state lines, we keep records structured for compliance and clarity.

Beyond Bookkeeping: Straight Talk CPAs Strategic Financial Guidance

We don’t just log numbers—we explain what those numbers mean for your practice today and tomorrow:


Cash Flow Forecasting: Anticipate seasonal lulls or spikes in sessions, and plan for recurring expenses with fewer surprises.

Audit-Ready Records: Keep documentation clean so if the IRS ever asks questions, you’re already covered.

Scalable Financial Systems: Whether you’re adding associates or planning a group practice, we design processes that expand with you.

Tech-Driven Solutions for Modern Practices

We mix accounting expertise with the convenience of digital tools, making financial tracking less of a chore:

A black and white drawing of a cloud with an arrow pointing up.

Cloud-Based Access: Log in securely from anywhere to review reports, check expenses, or track cash flow.

A black and white icon of a clock and a dollar sign.

Automated Payment & Invoice Tracking: Insurance reimbursements, client invoices, vendor bills—organized automatically.

A line drawing of a graph with a dollar sign on it.

Real-Time Financial Insights: Instead of waiting for end-of-month reports, you can see profitability in the moment.

Why Psychologists Choose Straight Talk CPAs

  • We Know the Field: Therapy practices face unique financial quirks, and we’ve seen them all.

  • Flexible Support: From solo providers to multi-clinic teams, we adapt to how you operate.

  • Forward-Looking Advice: We do more than reconcile—we help you protect profitability and plan ahead.


Real Stories from Psychologists

“Before Straight Talk CPAs, billing and reimbursements felt like a second job. Their team built a system that gave me a clear view of my numbers month after month. I finally know where I stand financially without dreading it.”

—Dr. Amanda Lopez, Licensed Psychologist


Simplify Your Bookkeeping Today

You don’t need to spend nights buried in invoices or receipts. Let us manage the bookkeeping while you get back to what you’re best at—helping your clients. Reach out today and discover a bookkeeping solution that finally fits the way psychologists work.

FAQs

  • What makes bookkeeping for psychologists different?

    Coaches often deal with fluctuating income, multiple revenue streams, and business expenses that overlap with personal spending. Specialized accounting ensures your finances are organized, compliant, and optimized for growth.

  • Can solo psychologists benefit from professional bookkeeping?

    Yes. Even solo practices gain clarity, reduce admin time, and improve financial accuracy.

  • How do you handle teletherapy and multi-state compliance?

     Depending on your situation, you may be able to deduct expenses like office space, professional development, marketing, travel, and even part of your home office. We help identify every eligible deduction to minimize your tax bill.


  • What types of expenses can be tracked?

     Yes. Multi-state rules can apply even if you only see a handful of patients virtually. We make sure you stay compliant without overpaying.


  • Does this help during tax season?

    Absolutely. Clean, audit-ready records mean fewer errors, smoother filing, and maximized deductions.