Running a recreation center, sports complex, or community league isn’t just about numbers — it’s about energy, people, and creating moments that bring a community together. But when cash flow dips, payroll gets tangled, or expansion plans stall, even the best-run facility can start to feel unstable.

Here’s the truth: you don’t need a full-time CFO to get financial clarity. You need one who understands your world — the seasons, the spikes, and the slow months that make recreation what it is.

That’s where Straight Talk CPAs step in.

We provide Virtual CFO services designed specifically for recreational sports facilities. Our team helps you stabilize cash flow, uncover true profitability, and plan sustainable growth — so you can stay focused on what you do best: building community through sport.

Virtual CFO Services for Recreational Sports Facilities

Why a Virtual CFO Changes the Game for Recreation Facilities

Running leagues, hosting tournaments, keeping staff schedules tight — it’s a lot. Revenue ebbs and flows, and so does predictability. That’s where structure helps. Here’s how we bring it:

Smooth Out Cash Flow

From summer surges to winter slowdowns, we map your income and expenses so you never miss payroll or a maintenance payment again.

Plan for Expansion

Adding new fields or launching new programs? We’ll build a clear roadmap that shows where to invest — and where to pause — so your growth feels confident, not risky.

Maximize Profits

We’ll pinpoint which programs, rentals, or events actually drive profit… and which quietly drain resources. It’s not always where you think.

What We Actually Do (Beyond Spreadsheets)

We don’t just crunch numbers — we connect the dots between your finances and your bigger goals.

Every insight, every report, is there to help you make faster, sharper decisions that actually move your facility forward.


  • Budgeting & Forecasting: Think of it as looking around the corner. We’ll help you spot trends early, smooth out the seasonal dips, and keep surprises from hitting your bottom line.


  • Tax & Compliance: Payroll taxes, state rules, deductions — they can get complicated fast. We stay ahead of them, so you don’t end up with year-end headaches or missed savings.


  • Performance Tracking: Numbers tell stories. We track membership trends, staffing costs, and ROI across every program so you can see what’s truly working (and what isn’t pulling its weight).


  • Funding & Investment Guidance: Planning an upgrade or new location? We’ll run the numbers, model outcomes, and show you exactly where the return will come from before you commit a dollar.


  • Billing & Payment Systems: From league registrations to sponsorship checks, we help you simplify the money flow — fewer errors, faster payments, and less time chasing invoices.

Tech-Driven Financial Management

We bring human insight — and pair it with tech that keeps your finances clear and current.

A black and white icon of a computer monitor with a heartbeat on it.

Dynamic Dashboards: Real-time visuals that tell you where the money’s moving. You’ll see cash flow, profits, and trends without waiting for month-end reports.

A black and white icon of a clock and a dollar sign.

Automated Payroll & Billing: Paying coaches, vendors, and staff shouldn’t take a weekend.

Our automated systems handle it smoothly, accurately, and right on time.

A line drawing of a graph with a dollar sign on it.

AI-Powered Forecasting: Using AI forecasting, we help you look months ahead — spotting patterns early so you can act before a dip or surge catches you off guard.

Why Recreation Facilities Trust Straight Talk CPAs

  • Specialized Expertise: We understand how recreation finances actually work — memberships, tournaments, and the seasonality that comes with them.


  • Tailored Strategies: No one-size-fits-all spreadsheets here. We design systems that fit your model and growth stage.


  • Proven Results: Many clients see stronger margins and lower tax bills within their first fiscal year.


  • CFO-Level Clarity, Fractional Cost: Get executive-level insight without the full-time salary.


Take Control of Your Facility’s Finances

You started your recreation business to serve your community — not to lose sleep over cash flow.

Let Straight Talk CPAs handle the financial playbook, so you can stay focused on growth, stability, and the people who make it all possible.

FAQs

  • What does a Virtual CFO do for a recreation or sports facility?

    A Virtual CFO provides high-level financial leadership — from forecasting and budgeting to performance tracking and strategy — without the cost of a full-time CFO.


  • How is a Virtual CFO different from a CPA or bookkeeper?

    A bookkeeper records transactions. A CPA keeps you compliant. A Virtual CFO connects the dots — helping you grow profit, manage cash flow, and plan the future.


  • Can you help us plan for expansion or new facility development?

    Absolutely. We model costs, ROI, and break-even points before you invest — so every new field or program expands profit, not stress.


  • How do you help stabilize cash flow during off-seasons or slow months?

    We plan ahead for the slow stretches—timing expenses, setting reserves, and keeping payroll steady so operations don’t skip a beat.


  • What kind of reporting and insights will we get?

    You’ll see your numbers in real time—cash flow, profits, costs—laid out clearly so you always know where things stand.