Events move fast—venue holds, vendor hiccups, deposits, final balances, refunds—then there’s ticketing, payroll, and taxes on top of it all. When the calendar is packed, the financial picture often blurs—until margins slip and cash gets tight between payouts and receivables.
This is where Straight Talk CPAs steps in.
Accounting built for events keeps budgets, vendor payments, and taxes under control—without spreadsheet sprawl or midnight reconciliations. Whether it’s boutique weddings or multi‑track conferences, the aim is the same: clear numbers that let the business scale with confidence.
Accounting That Works for Event Planners
Seeing Revenue, Not Cash?
Revenue looks healthy, but the bank balance doesn’t reflect it—classic timing gaps with deposits, retainers, and final invoices in event services.
Cash flow whiplash
One slow settlement from a processor or sponsor, and the entire week’s plan is off.
Cost creep kills margin
Venue minimums, AV, decor, catering, overtime—line items add up faster than expected.
Payroll gets complicated
Seasonal staff, freelancers, and remote teams require compliant, timely pay runs and filings.
How We Keep Finance on Track
Most firms appear at tax time; Straight Talk stays engaged through planning, production, and post-event wrap-ups—with real-time data, forward-looking advice, and strategic tax planning.
- Reduce tax drag
Identify deductions for production tools, venue travel, storage, and contractor expenses; maintain audit-ready records. - Smooth out cash flow
Implement deposits/final payment cadence, automated invoicing, and reserve planning for slow months. - Build a fit-for-scale plan
New markets or formats? Model scenarios before committing to venues, headcount, or inventory.
What Our Clients Say
Ava — Experiential Agency Owner
“We finally see true margins per event, not guesses. Closing the books isn’t a fire drill anymore”.
Rohan — Wedding & Social Events
“Budgets used to slip; now costs are tracked and approved in real time—and we pay ourselves first”.
Tools That Make a Difference
Live dashboards: Track P&L by event, open invoices, vendor payables, and budget-to-actuals at a glance.
Fewer manual tasks: Automate proposals to invoice, receipts, and contractor payments with consistent coding.
Planning support: Forecast seasonality, deposits, refunds, and sponsorship timing to avoid cash surprises.
Why Event Planning Businesses Choose Us
- We understand production realities—holds, attrition clauses, rain plans, and last-minute changes.
- We explain finance in plain language and align it to run-of-show and ops timelines.
- We’re here to grow margins and smooth cash, not just file returns.
Let’s Organize the Money Side
With so many moving parts, finance shouldn’t be another fire to manage. Get an accounting partner built for event planning and management.
- Keep more of every event
- Know where the money goes—before it’s gone
- Use accounting that fits the way production actually runs
Book a complimentary consult to review workflows, margins, and cash flow—and plan what’s next with Straight Talk CPAs.
