There are venues to secure, contracts to finalize, and production schedules to keep moving. The last task anyone needs on show week is
tax preparation.
But deadlines arrive regardless.
Running an event planning or production company means juggling scouting, proposals, deposits, and last‑minute changes—then wondering what actually counts as a deductible expense. That’s where Straight Talk CPAs steps in.
Event businesses get their tax work organized without added complexity—clear language, no judgment, and a process that holds up at filing.
Tax Preparation That Makes Sense for Event Planning Businesses
Tax Preparation That Fits Event Planners
Receipts across bags and binders?
Send clear images and we’ll categorize them.
Producing events across cities or states?
We’ll help maintain compliance across states and projects.
No idea what the final bill will be?
Expect periodic estimates, not last-minute surprises.
Don’t Let Tax Details Eat Your Margin
Event production incurs many costs—venues, rentals, transportation, crews, and “rush” add-ons—so it’s easy to miss legitimate write-offs.
Get a tax benefit for what it takes to produce an event:
- Venue fees, rentals, staging, A/V, lighting, decor, and draping—direct event costs are deductible when ordinary and necessary.
- Planning software, project tools, subscriptions (e.g., Cvent, design, or floor-planning apps).
- Travel, mileage to scouting and walkthroughs, parking, and tolls when business-related and documented.
- Contractors, on-site crews, and remote coordinators—properly categorized and tracked.
Tools That Don’t Slow Down Show Week
Snap-and-go receipts—photograph, upload, and proceed.
Upload from any device—during walkthroughs or wrap‑up.
Fast, transparent e‑filing—with status updates and next steps.
Why Event Owners Work with Us
- Events are complex under pressure—finance shouldn’t make it heavier.
- Plain language, useful guidance, and timely check-ins beat “finance-speak.”
- Support continues after filing—questions in June get answers in June.
Make taxes one less task
Keep attention on clients, timelines, and delivery. The categorization, compliance, and deadlines can be handled with a steady, proven process.
- Claim all eligible expenses with solid records.
- Avoid tax trouble with clear separation of meals vs. entertainment and proper categories.
- Keep more margin by not leaving write-offs on the table.
Book a free consultation and turn tax prep into one less moving piece before the next walkthrough.
